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Do you struggle when it comes to managing your time each day? One of my biggest battles while starting my business was getting everything done each day. The list of daily to-dos only continues to grow each day. So it is important to find clever ways to improve your time management skills.
5 Ways To Improve Time Management Skills:
Do you often have an overwhelming sensation going on when you are working on daily tasks? You may have this feeling if you are not planning properly. For starters, try to set goals for yourself that are both short- and long-term. You eventually want your daily tasks to be stepping stones to achieve your aim.
Secondly, try planning out each day ahead of time. So for example, I try to plan out my day the night before. I take ten minutes at the most to plan out my day. Whenever my day has a plan, I get so much stuff done at a faster rate. Sometimes this does not work for people who do not have a set workflow. For these people, I suggest at least planning on your day first thing in the morning. Try to arrive to work a little early each day to create a to-do list without distractions.
Need helping staying organized? Check out this post now!
Prioritize Your Daily Tasks
Another important step to improving time management skills is to prioritize daily tasks. I have two strategies to maximize this time management skills: numbering by importance and dividing up tasks from important to urgent.
Strategy 1: Numbering
For starters, I freely write down on a sheet of paper all of my tasks to complete. Then, I number them off by importance and urgency. As I go about my day completing tasks, I strike through them as I finish each one. I love this method because it is quick and easy to use. The items on the list that I do not complete aka “weren’t urgent” will move to tomorrow’s daily list.
Strategy 2: Categorizing Important/Urgent Tasks
For this method, draw three vertical lines down a blank sheet of paper. Each column will receive a category title (see below).
- Important/Urgent: Tasks that are time sensitive and you must complete right away.
- Important/Not Urgent: Tasks are important, but not necessarily critical. For example, my website updates are necessary; however, it will be okay if it is done at some point during the week.
- Urgent/Not Important: Tasks that need to be done but they are not necessarily important. I struggle with what to put in this category because for my business if something is urgent it is important.
- Not Urgent/Not Important: So this is the section for “busy” work that does not need to be done by a particular time. For example, folding clothes in a retail store is something to do in spare time. If you have fifty customers in your store, you are not going to stop waiting on them to fold clothing.
My personal favorite out of the two strategies would be the numbering option. For my blogging business, this method works best since I primarily do the same tasks each day. Let me know which option works best for you after trying them out.
Learn When To Say No
So obviously if your boss approaches you to complete a task, you cannot say “no.” Let’s say though; you start the day by working on your daily assignments alone. Well now, your boss asks you to start a different task, and you cannot say no to that. Then, your coworker asks you to put together a presentation, and you kindly say yes. Now, you receive an email to attend a meeting to volunteer for an organization. Next thing you know, you are in a mess and not able to complete your daily tasks.
With that said, never feel like you cannot turn down requests to complete important/urgent tasks. Your coworker will understand, and I am sure that you will be able to attend the next meeting. Just politely explain your situation and tell them you are willing to help after you finish your daily to-dos.
Distractions are my biggest enemy when it comes to improving time management skills. So I have to make it a point to avoid them all together. I love using apps like this Freedom one (click HERE) to block the internet, apps and certain websites during work hours. Also, I highly suggest putting your in a safe place away from your desk. So you can avoid the constant urge of picking it up each time someone likes your new twitter post.
Delegate When You Can
So delegating tasks out to others is great when you are the boss. As a self-employed business woman, I have many tedious tasks that take up time that I simply do not have. So that is why I have an assistant who helps me with my day-to-day operations. Delegating is great for business owners so you can focus on the bigger picture.
Do you feel like you are ready to conquer the week now? Try these tips out and let me know in the comments section what is helping you with time management. I can’t wait to read your thoughts!